Back to School with Document Management Software

Posted by Lauren Ford on Apr 17, 2018 3:46:50 PM

Whether a local school district or state university, education institutions are faced with a number of document management challenges, from high paper costs to compliance issues. When tight budgets and document security are always of top concern, it becomes difficult for educators and administrators to complete manual paper-based tasks in a streamlined, and cost-effective manner.

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Topics: Paperless Office, Document Management Software, Education

6 Reasons to Attend Encompass 2018

Posted by Allison Kiely on Apr 10, 2018 1:01:27 PM

Encompass is back and better than ever! This year, Square 9 is taking the conference to the Music City – Nashville, Tennessee. If you’re looking for a high-level industry conference providing future industry knowledge, exclusive solutions training, unique networking opportunities and idea sharing with the developers of next gen business technology solutions - then you’re not going to want to miss this! But don’t take it from me, let's look at 6 reasons why you need to be at Encompass 2018.

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Topics: End User Experience, Education

Getting Started with Document Management Software

Posted by Allison Kiely on Apr 4, 2018 8:30:00 AM

According to a AIIM, 92% of organizations say that removing paper from business processes is a constant objective, but still 20% of businesses claim that their paper consumption is actually increasing. If your company has not made the switch to a paperless office, it’s time to start. Document management software provides users the ability to digitize, organize, store, manage and track documents from a secure, centralized repository – making it a no brainer! Let’s explore 6 key features and functionalities to look for when choosing a document management solution.

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Topics: Document Management Software, Document Workflow, Security

The Inside Scoop On the Latest Capture Innovation

Posted by Lauren Ford on Apr 3, 2018 10:19:26 AM

With the availability of digital information on the rise, organizations are struggling to process data from a number of sources, in a variety of formats. As a result, employees must bend over backwards to find the information they need to do their jobs effectively. Having the ability to capture, control, and analyze digital data has become critical as more information is being shared in unstructured formats, like email and web based forms.

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Topics: Efficiency, Document Workflow, Capture

Business Goals for Legal and Law Firms in 2018

Posted by Allison Kiely on Mar 27, 2018 5:41:35 PM

It’s a new year, which means implementing new business goals. So why not start by taking your document processes digital? According to AIIM, 74% of legal businesses still rely on a manual process to gather information, evidence, and documents required for discovery. The benefits of implementing an enterprise content management strategy go far beyond creating a paperless environment – it also improves security, simplifies eDiscovery, facilitates collaboration and so much more!

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Topics: Security, Contract Management, Legal Industry

Improving Business Performance Through Existing Equipment

Posted by Lauren Ford on Mar 20, 2018 10:49:37 AM

Did you know your existing customers are also your prospects? When your business needs to increase revenue, look no further than your current customer base. According to Gartner Group, 80% of future profits come from 20% of current customers. It has also been reported that repeat customers refer 50% more people to your business than one-time buyers! Returning customers truly have the power to help drive sales in your business.

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Topics: Document Management Software, Document Workflow, Integration

The Key Elements for Business Efficiency

Posted by Lauren Ford on Mar 13, 2018 1:31:57 PM

Whether your company manages 100 or over 100,000 business documents daily, there are sure to be challenges with manual processing. As multi-formatted documents are received, staff across various departments must quickly and accurately process their data. According to AIIM, on average, 44% of documents arrive as electronic records, however 59% of these will end up as a paper copy. This may include PDFs, faxes, emails, Word documents and Excel spreadsheets. Not only are processing times and accuracy considerable factors for a more efficient environment, but paper costs rise dramatically for unnecessary printing of digital documents.

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Topics: Document Management Software, Enterprise Content Management

The Era of Digital Transformation in Higher Education

Posted by Lauren Ford on Mar 6, 2018 3:50:07 PM

Higher education is faced with the unique challenge of managing a never-ending influx of information. Each semester, new students arrive with applications, enrollment forms, course records, and financial aid paperwork, adding strain to an already stretched admissions department. According to AIIM research, the majority of higher education institutions in the U.S. are planning to use Software as a Service (SaaS) to control the information chaos. With no time to waste, around 30% reported a goal of implementing SaaS within the next 5 years. Of the institutions surveyed, 81.4% are looking to gain better analytics and improve the tracking of student enrollment and performance. Specifically they’re turning straight to document management software to accomplish all of their technology needs.

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Topics: Document Management Software, Productivity, Education

The Art of Doing More with Less

Posted by Ashley M. Gonzalez on Feb 20, 2018 1:00:00 PM

Minimalism, as a concept, is a tool that can be used to better serve the goals you’re looking to accomplish. Minimalism can be used for personal goals that range from minimizing the amount of needless things in your home, to the conscious evaluation of the value you put on objects. This practice allows you to better understand how you’ve become accustomed to an inefficient way of living and in turn, help you break out of bad habits. These same principles can be applied to the way you work. Whether you’ve already adopted the minimalist lifestyle and see its benefits, or you're in need of some clarity in your professional life, minimalism is the perfect place to begin. Let’s explore how minimalism can provide you with the tools you need to be successful in your workplace. The following key concepts will get you thinking.

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Topics: Efficiency, Productivity, Enterprise Content Management

ECM Software: The #1 Draft Pick for Fantasy Sports Champions

Posted by Ashley M. Gonzalez on Feb 13, 2018 5:28:58 PM

Did you know that as of 2017, there are 59.3 million fantasy sports players? That’s about the size of California and New York combined! How many of you are a part of a fantasy sports league and have won a championship? Let me guess, you poured over stats and figures for hours to build the perfect team with the hopes of coming out on top. Did you know you can apply this same logic to your business strategy by leveraging real time data? This alone will make your business more profitable! Like fantasy sports, ECM software has evolved processes over time to streamline what once were paper-driven activities. Revolutionizing the way we do business, document management enables the automation of documents, from data capture, to routing for approvals. This allows adopters to save time and money by reducing the amount of space needed for paper and the amount of time searching for documents. Let’s explore how advancements in technology can support your interests as a fantasy sports player and a business professional!

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Topics: Document Management Software, Document Workflow, Collaboration, Enterprise Content Management