In today’s increasingly information-intensive world, having the speed and accuracy to efficiently locate, edit, share and store documents - both paper and digital - can make all the difference. But end users do not want multiple software solutions to accomplish these tasks. Because of this, document capture automation solutions have been revamped to surpass basic process automation and standard workflow actions and instead deliver proven benefits in workplace efficiency. This fundamental shift in capture capabilities has encouraged more businesses to incorporate advanced capture workflow into daily processes.
Marketing Communications Manager at Square 9, Lauren Ford, participated in a Channel Chat online exclusive for the February Issue of The Imaging Channel, "Best Practices in Sales & Marketing." From effective marketing tools to a solutions-led sales approach, Ford provides insight of the success-driven marketing techniques of Square 9.
According to AIIM research, the number and types of incoming business documents that must be managed is accelerating, causing data capture to be a key challenge in organizations today. For 67% of survey respondents, half or more of their main processes involve connecting multi-channel inbound content to one managed process. From shipping information to employee demographics, finances and more, the data we collect on a daily basis is widespread and often lacks structure. Even with a basic scanning process in place, capturing and processing this data can cause tremendous strain on administrative staff.
In today's increasingly competitive world, it’s essential to measure daily productivity. To keep pace, your business needs to run as efficiently as possible, especially when time and resources are limited. It is up to you to take advantage of the ideal opportunity to work smarter, not harder.
In The Simplicity of Capture Automation Part I, we talked about the significant impact document capture has on organizations. Today we discuss ongoing business challenges and how capture automation works to solve those challenges, specifically in three key departments.
Speed and accuracy are differentiators in today's increasingly information-intensive world. Because of this, document capture has transformed into so much more than just scanning documents. Today, document capture capabilities have become complex, surpassing simple process automation and standard workflow actions. The fundamental shift in document capture has led to businesses incorporating it in their daily processes.
Wouldn’t it be nice to focus on the performance of your work, rather than managing the logistics of sending, filing or creating time for document collaboration? Automated document workflows enable organizations to manage project tasks more efficiently by attaching business logic to documentation. With document workflows in place, process consistency is established, impacting productivity levels by extending the ways in which people can work with their business critical information.
Delivering paperwork from desk to desk, requesting written approval, manually searching for correspondence – all of these tasks are inefficient and time-consuming. Implementing a process automation solution can transform an existing routine from ineffective to exceptional.
Accounts Payable (AP) is arguably one of the most critical departments of any company, regardless of industry. Accounts Payable processes often involve paper-intensive tasks including invoice processing, three-way matching and the overall management of payment records. Working with paper-based files and invoices can cause AP employees to capture data inefficiently and incorrectly. Paper records can also build up quickly, causing data entry processes to become very cumbersome, especially if your company has a large number of invoices.
There are many reasons why content management software is important to your business. Regardless of industry or size, implementing a content management strategy can increase efficiency, security and collaboration. Each is integral to running a successful business. Smart content management will enable you to streamline all of your day-to-day document demands. With this software in place, you can spend less time sorting through documents and more time doing business.
Here are 5 reasons why content management software is critical for boosting business productivity: