Ensure A Game Winning ECM Strategy in Your Business

Posted by Alyssa Anderson on Sep 23, 2016 3:00:00 PM

Businessman in a football helmet holding a football

Now that the NFL season is in full swing, fantasy football platforms like DraftKings and FanDuel are once again flooding the advertising scene. Annoying? You bet. But these fantasy juggernauts continue to break records, with over 4 million entries each week, and the numbers steadily grow every year.

Could you imagine if these fantasy matchups were completed manually? The amount of paper needed to keep track of each individual athlete’s yardage – for 4 million participants – would be astronomical. Yet, just as many people are physically managing paper documents in business every day. Implementing an Enterprise Content Management (ECM) solution compares to creating a digital fantasy team for your company – you just have to find the right game winning strategy. In an office environment, managing documents with ECM will give you that winning solution you’ve been looking for.

Before you draft a player to your fantasy team, you need to look for the hottest college athletes and current NFL pros that have the most promise for the upcoming season by researching statistics, injury reports and more – anything that can help put your team in a better position. The same can be done with Enterprise Content Management software. Since businesses spend 30% of their time searching for information, an automated solution could be a game changer for your office, department, and employees. Not only will ECM make locating files quick and easy, but users will have the ability to share, reuse, and collaborate with coworkers on content in a more productive way. This can lead to cost reduction and help sustain a competitive advantage.

You can talk play calls and player strategy all day, but you can’t control which athlete will catch the ball and how far they’ll run with it. The benefit of ECM software is already knowing the outcome by mapping out where you want your documents to go, to whom and when, with Business Process Management (BPM) functionality. BPM notifies users when a document needs attention, while giving managers visibility into the entire process of active documents, keeping them secure, eliminating unnecessary, redundant tasks, and allowing employees time to focus on more important projects.

One of the perks of being a part of a fantasy league is receiving live updates throughout the games. Every few minutes your mobile device or laptop refreshes giving you scores, plays, injuries and statistics, capturing the information you want and sending it to your laptop or mobile device within a matter of seconds. Document data can be captured and shared just as accurately and easily with Document Capture Automation. Data from scanned images, emails, attachments and more can be captured, classified, extracted, validated, routed, and released within moments, giving employees visibility into the key pieces of data they use the most even while they’re on the go. No matter where you are, web-based ECM has you covered.  

Finding the right document strategy for your office doesn’t have to be a challenge. With Enterprise Content Management it’s made simple by improving the everyday aspects of your work environment. From collaboration to productivity, cost savings and security, ECM can make sure your business information is sent, received, and worked with in the most efficient way possible. If you’re ready to implement a game winning ECM strategy in your business – contact Square 9 today!

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Topics: Automation, Mobile Document Management, Enterprise Content Management, Capture