Work Smarter, Not Harder with Business Process Automation

Posted by Ashley M. Gonzalez on Feb 6, 2018 1:00:00 PM

If your business deals with paper in any capacity, chances are you can benefit from document management software. Document management at its core allows a business to better organize their documents and streamline current processes to boost overall business efficiency. Once you realize the benefits of document management software, the levels of efficiency do not stop there! When utilizing a built-in business process management (BPM) solution, you can further improve your document management strategy with the many capabilities of process automation.

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Topics: Automation, Document Workflow, Support, Enterprise Content Management

Agricultural Growth with Document Management Software

Posted by Lauren Ford on Nov 14, 2017 11:58:18 AM

The agriculture sector is a unique industry due to its strategic importance for both consumers and the economy. According to the United States Department of Agriculture (USDA), the rise in agricultural productivity from the early 1980s to today has been the single most important source of economic growth in the U.S. farm sector. Yet, as a result of this expansion in production, agricultural organizations are experiencing growing pains internally, especially in establishing efficient document processing.

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Topics: Document Management Software, Efficiency, Automation, Collaboration

Pairing Microsoft Dynamics with ECM for Accounting Practices

Posted by Lauren Ford on Oct 24, 2017 1:45:00 PM

Over 47,000 businesses around the globe are using Microsoft Dynamics® GP to gain greater control over financials, inventory, and operations. And why wouldn’t they? As a complete enterprise resource planning (ERP) solution, Dynamics GP supports business data and initiatives, empowering accounting professionals to take part in successful, more informed decision-making.

Whether you are considering Dynamics GP as a new business solution, or are an existing customer looking to expand on current capabilities, there are integration opportunities such as the Microsoft Dynamics GP Connector, that combines the power of Dynamics GP with Enterprise Content Management (ECM) software. This unique integration streamlines data processing and collaboration through high-powered document automation. Square 9’s ECM software captures business-critical accounting data that pushes straight into Dynamics GP, eliminating manual data entry and enabling users to manage documents with far greater efficiency.

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Topics: Accounting, Automation, Document Workflow, Collaboration, Enterprise Content Management

Trends in ECM: Web-Based Document Management Takes the Lead

Posted by Lauren Ford on Oct 18, 2017 9:19:19 AM

Enterprise Content Management (ECM) has been a longtime proven necessity for businesses looking to establish more efficient document processes. Also known as document management, ECM has evolved overtime, and continues to do so as a number of new trends have emerged. But behind each new development is the same theme - taking the comfortability of the desktop to the web.

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Topics: Document Management Software, Automation, Document Workflow, Mobile Document Management, Enterprise Content Management

Augment MFP Deployments with Desktop Scanners

Posted by Epson on Oct 3, 2017 1:45:00 PM

Recognizing and managing uncontrolled information is an overwhelming challenge for businesses today. A recent AIIM study found that 81% of organizations understand the impact that mismanaged data has on employees, specifically remote workers. Yet they fail to implement an effective solution to tackle this process inefficiency. Data inconsistencies caused by uncontrolled information leads to unreliable business intelligence, which is both expensive and time-consuming to correct.

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Topics: Document Management Software, Automation, Document Workflow, Productivity, Scanning, Capture

3 Reasons Why Document Management is Integral to HR

Posted by Lauren Ford on Sep 26, 2017 1:45:00 PM

Human Resources (HR), a multi-billion dollar industry, handles all employee-related processes that include screening, recruiting, management, and administration of employee records. As a department, Human Resources manages a variety of paperwork, from on-boarding documents to employee benefit files, and even termination records. According to LinkedIn, managing HR paperwork costs an average $300 per employee annually. For an organization of just 100 employees, this equates to a $30,000 recurring cost. This is in addition to the aggravation of inefficient manual processing from repetitive data entry on multiple forms, to staying on top of performance reviews, and upholding HIPAA compliance.

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Topics: Document Management Software, Human Resources, Automation, Productivity

AP Automation and How it Solves Paper-Based Challenges

Posted by Lauren Ford on Sep 13, 2017 3:06:24 PM

Accounts Payable (AP) departments are responsible for making payments owed by a company to its suppliers. Being that every company has bills to pay, AP processes are critical to revenue management. But there are many challenges to paper-based accounting practices that can negatively impact a company’s profitability, including time-consuming invoice approval, error-prone data entry, and missed payments. However, AP tasks are essentially universal and highly repeatable, which can be greatly improved with digital process automation.

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Topics: Paperless Office, Accounting, Document Management Software, Automation, Productivity, Enterprise Content Management

Document Management Benefits Non-Profit Organizations

Posted by Lauren Ford on Sep 5, 2017 3:21:00 PM

Is your non-profit organization cluttered with volunteer applications, donor records, board member files and tax returns? Increase your file organization and staff productivity with a structured yet customizable document management solution, built to reward storage reductions, improve workflow and provide immediate access to volunteer-related information. In return, this drastically shortens document retrieval times to ensure a smooth donation process. Document management software can also help non-profits to increase compliance and document security, while decreasing office supplies and equipment costs.

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Topics: Web Forms, Paperless Office, Compliance, Document Management Software, Automation, Document Workflow, Enterprise Content Management, Non-Profit, Capture

Document Capture: Automation to Fit Your Everyday Needs

Posted by Lauren Ford on Aug 30, 2017 3:21:52 PM

There are many myths about document capture solutions and how these applications work. Many people assume capture technologies are too complex and costly. Or, they consider their current scanning frequency too low to gain the true benefits of capture automation. But these theories no longer suffice. Regardless of company size and scanning capacity, document capture solutions deliver valuable advantages that directly impact business efficiency by eliminating inefficient paper-based processes. Best of all, it doesn’t take an expensive solution to attain these benefits. Understanding how document capture automation works will open your eyes to the ROI that can be gained - let’s explore:

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Topics: Document Management Software, Automation, Document Workflow, Scanning, Capture

Top 4 Benefits of Automating Your Payables Process

Posted by Lauren Ford on Aug 15, 2017 3:12:39 PM

Arguably one of the most business-critical departments, Accounts Payable (AP) staff work daily on document-intensive tasks including invoice processing, three-way matching, payroll management and administrating payment records. Working with paper-based files can cause AP employees to capture data inefficiently and inaccurately. Paper records can also build up quickly, causing data entry processes to become very cumbersome, especially if your company has a large number of invoices. 

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Topics: Accounting, Document Management Software, Automation, Integration, Enterprise Content Management, QuickBooks