Converting to a Paperless Process with Document Management Software

Posted by Alyssa Anderson on May 13, 2016 4:28:42 PM

On average, employees spend 50% of their time searching for information while taking an average of 18 minutes to locate a document. Wouldn’t it be so much easier – and less stressful – if you didn’t have to search through stacks of papers to find what you’re looking for? With this logic, the decision to implement document management software should be a simple one. The hard part is deciding where to start. In order to gain immediate benefits of document management software, it’s important to determine the best starting point for your company.

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Topics: Paperless Office, Document Management Software, Document Workflow, Collaboration, Enterprise Content Management, Capture

The 4 Value-Driven Solutions of Document Management Software

Posted by Alyssa Anderson on Apr 15, 2016 3:00:00 PM

All companies face challenges when dealing with paperwork, slowing down the flow of business information and productivity. The solution? Document management software is a tool that can organize and store your documents, eliminating paper-based file systems. However, in order to get the most out of a document management software investment, you need to understand that it’s much more than just digital file storage.

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Topics: Document Management Software, Automation, Document Workflow, Collaboration, Mobile Document Management, Enterprise Content Management, Capture

3 Reasons Your Company Needs Document Management Software

Posted by Alyssa Anderson on Apr 1, 2016 3:00:00 PM

Almost every business handles paperwork - from invoices, to forms, even contracts. As your business continues to grow, paperwork starts to pile up, slowing down the flow of business information and productivity. This in return, creates storage issues, increases costs and ineffective collaboration between workers. These are challenges that any business can face, especially in areas like human resources, accounting, or any other paper-reliant department. The solution is simple. Eliminate business inefficiencies in your organization today by implementing an easy to use digital storage method.

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Topics: Document Management Software, Collaboration, Mobile Document Management, Security, Productivity, Enterprise Content Management

5 Reasons Why Content Management Software is Critical for Productivity

Posted by Lauren Ford on Feb 12, 2016 3:20:02 PM

There are many reasons why content management software is important to your business. Regardless of industry or size, implementing a content management strategy can increase efficiency, security and collaboration. Each is integral to running a successful business. Smart content management will enable you to streamline all of your day-to-day document demands. With this software in place, you can spend less time sorting through documents and more time doing business. 

Here are 5 reasons why content management software is critical for boosting business productivity:

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Topics: Document Management Software, Efficiency, Document Workflow, Collaboration, Mobile Document Management, Productivity, Enterprise Content Management

4 Reasons to Ditch the File Cabinet for Improved Records Management

Posted by Lauren Ford on Jan 13, 2016 10:51:14 AM

Many organizations still rely on filing cabinets to store and protect their most sensitive workforce records. However, today’s office space is being used more resourcefully and bulky file cabinets pose more problems than real estate. From accessibility to productivity old storage methods like filing cabinets can drastically minimize an organization’s efficiency, time and cost savings. Are you looking to improve records management processes in your business? Start by ditching those filing cabinets for a digital solution.

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Topics: Paperless Office, Document Management Software, Efficiency, Collaboration, Security, Enterprise Content Management, Contract Management

Document Management Software: So Much More than Digital Storage

Posted by Lauren Ford on Dec 30, 2015 10:28:06 AM

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It's a challenge for companies to keep up with the paperwork and electronic files that are routed throughout an office every day. Since keeping things organized is critical for success, virtually any business could benefit from document management software. Truly any business! If your company handles invoices, forms, correspondence, emails, personnel documents, client files or any other type of data, then implementing document management software can allow your business to run more productively and efficiently.

Utilizing document management software is a great way to organize all of your paper and digital files in a central location, where everyone with the appropriate permissions, has easy access to managing critical business information. But contrary to its name, that’s not all that document management can do for an organization.

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Topics: Document Management Software, Digital Storage, Collaboration, Mobile Document Management, Security, Enterprise Content Management, Business Continuity

Are You Making the Most of Your Purchase to Pay Process? 3 Questions to Consider

Posted by Lauren Ford on Jul 22, 2015 11:29:43 AM

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Essentially every business, regardless of industry, manages a Purchase to Pay process. For financial departments, Purchase to Pay is common knowledge, but those in other areas of business might struggle to understand this process in its entirety. Also called ‘Procure to Pay’ and more commonly referred to as P2P, Purchase to Pay is the process of events which occurs in a business between the purchase of goods and services and the payment of an invoice.

From purchase requisition to purchase order, delivery confirmation and final payment, P2P is a document-intensive cycle and involves the proper management of detailed paperwork including checks, invoices and proof of deliveries (PODs), among others. A critical cross-functional process, various people and departments are involved, making paper-based Purchase to Pay initiatives time-consuming and highly inefficient.

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Topics: Web Forms, Paperless Office, Accounting, Document Management Software, Document Workflow, Integration, Collaboration, Enterprise Content Management