Document Management Benefits Non-Profit Organizations

Posted by Lauren Ford on Sep 5, 2017 3:21:00 PM

Is your non-profit organization cluttered with volunteer applications, donor records, board member files and tax returns? Increase your file organization and staff productivity with a structured yet customizable document management solution, built to reward storage reductions, improve workflow and provide immediate access to volunteer-related information. In return, this drastically shortens document retrieval times to ensure a smooth donation process. Document management software can also help non-profits to increase compliance and document security, while decreasing office supplies and equipment costs.

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Topics: Web Forms, Paperless Office, Compliance, Document Management Software, Automation, Document Workflow, Enterprise Content Management, Non-Profit, Capture

Alleviating 4 Common Business Pains with an ECM Strategy

Posted by Alyssa Anderson on Jul 18, 2017 3:15:00 PM

On average, with every new year in business, organizational content increases by 200% (Forrester Research). Although the popularity of digital documents continues to grow, paper is still dominant in business. With documentation moving between departments and file cabinets, not having control or a strong document management strategy in place could lead to processing challenges and a heavy increase in costs.

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Topics: Paperless Office, Compliance, Document Management Software, Document Workflow, Integration, Mobile Document Management, Enterprise Content Management, Capture

Recognizing When ECM Is Right For You

Posted by Alyssa Anderson on Jun 28, 2017 1:05:08 PM

According to the Association for Information and Image Management (AIIM), on average, businesses spend $20 to file a single document. It then costs an additional $220 to search for and replace each document that is not filed properly. The price of these simple administrative tasks is just the tip of the iceberg when it comes to office inefficiencies. From slow processing, to difficulty retrieving files, incomplete data and duplicate work, it is common paper-based problems like these that can severely impact company operations.

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Topics: Paperless Office, Compliance, Document Management Software, Document Workflow, Integration, Collaboration, Mobile Document Management, Cloud, Enterprise Content Management, Business Continuity

Define Your Digital Transformation with Capture Automation

Posted by Lauren Ford on Mar 10, 2017 3:15:00 PM

In today’s increasingly information-intensive world, having the speed and accuracy to efficiently locate, edit, share and store documents - both paper and digital - can make all the difference. But end users do not want multiple software solutions to accomplish these tasks. Because of this, document capture automation solutions have been revamped to surpass basic process automation and standard workflow actions and instead deliver proven benefits in workplace efficiency. This fundamental shift in capture capabilities has encouraged more businesses to incorporate advanced capture workflow into daily processes.   

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Topics: Compliance, Efficiency, Automation, Collaboration, OCR, Productivity, Barcode, Capture

The Right Solutions Partner Gives You an Advantage

Posted by Alyssa Anderson on Mar 2, 2017 3:15:00 PM

As technology continues to rapidly evolve, document management is without question one of the top considerations for business growth. But the real question is which document management partner is the right one for you? When looking for a document management solutions partner that will open the door to new opportunities, there are three must-have qualities to consider. The following considerations will not only ensure successful solution implementation, but will end up being the “triple threat” in your organizations long-term success:

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Topics: Marketing, Accounting, Compliance, Document Management Software, Human Resources, Support, Enterprise Content Management

When an Electronic File Cabinet Just Isn’t Enough

Posted by Alyssa Anderson on Feb 17, 2017 3:15:00 PM

Every organization deals with paperwork, which is constantly slowing down the flow of business information and productivity. We all know that by implementing document management software, companies can become paperless by scanning, storing and retrieving documents for streamlined processing. Unfortunately, for some organizations, a simple document management storage and retrieval solution just isn’t enough. While the basics of a document management system are essential to any organization, imagine the opportunities when given the ability to also capture, extract and share critical information, while automating and routing documents and their data.

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Topics: ROI, Compliance, Document Management Software, Digital Storage, Efficiency, Automation, Document Workflow, Integration, Collaboration, Mobile Document Management, OCR, Productivity, Enterprise Content Management, Legal Industry, Capture

Developing an ECM Strategy like a Kickball Game

Posted by Alyssa Anderson on Aug 12, 2016 3:52:20 PM

This summer, Square 9® Softworks sponsored its first WAKA kickball team, the Elm City League Shredders. I was hesitant to join at first because like many people, I haven’t played a game of kickball since elementary school. But I quickly found that the rules were simple, straightforward and the game overall was easy to learn.

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Topics: Compliance, Document Management Software, Document Workflow, Collaboration, Security, Enterprise Content Management, Capture

How Document Management Software Ensures Business Continuity

Posted by Alyssa Anderson on Jul 15, 2016 12:59:15 PM

Did you know, that approximately 65% of companies could not stay in business if they had to be closed for a week? Research shows that less than 5% of companies are truly prepared to endure setbacks in operation. What’s your plan if disaster strikes? Could your company recover? Whether fire, flood, or natural disaster, it’s important for organizations to have a disaster recovery strategy in place to achieve business continuity.  

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Topics: Compliance, Document Management Software, Mobile Document Management, Security, Cloud, Enterprise Content Management, Business Continuity

Leveraging Document Management Across Business Markets

Posted by Alyssa Anderson on Jun 24, 2016 12:03:54 PM

How often do you transport files in and out of the office? Do you constantly worry about misplacing confidential records or damaging them during travel? Research shows that an estimated 7.5% of a company’s paper documents are lost, costing an average of $122 to find or replace. That means if your company manages 10,000 documents, about 750 of them will be go missing, costing around $91,500 for the time and supplies it would take to recreate them.

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Topics: Web Forms, Compliance, Document Management Software, Mobile Document Management

How Data Capture Solutions Reduce Time, Costs and Risks

Posted by Alyssa Anderson on Jun 17, 2016 4:18:00 PM

Did you know that a typical employee spends 40% of their time looking for information locked in email, printed documents, shared hard disks and filing cabinets? (AIIM Survey 2016) We can all agree that the main goal for businesses of any size, in any industry, is to drive revenue and reduce costs.

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Topics: Compliance, Document Management Software, Digital Storage, Enterprise Content Management, Capture