Define Your Digital Transformation with Capture Automation

Posted by Lauren Ford on Mar 10, 2017 3:15:00 PM

In today’s increasingly information-intensive world, having the speed and accuracy to efficiently locate, edit, share and store documents - both paper and digital - can make all the difference. But end users do not want multiple software solutions to accomplish these tasks. Because of this, document capture automation solutions have been revamped to surpass basic process automation and standard workflow actions and instead deliver proven benefits in workplace efficiency. This fundamental shift in capture capabilities has encouraged more businesses to incorporate advanced capture workflow into daily processes.   

Read More

Topics: Compliance, Efficiency, Automation, Collaboration, OCR, Productivity, Barcode, Capture

Choosing the Right Solutions Partner Gives You a Triple Threat Advantage

Posted by Alyssa Anderson on Mar 2, 2017 3:15:00 PM

As technology continues to rapidly evolve, document management is without question one of the top considerations for business growth. But the real question is which document management partner is the right one for you? When looking for a document management solutions partner that will open the door to new opportunities, there are three must-have qualities to consider. The following considerations will not only ensure successful solution implementation, but will end up being the “triple threat” in your organizations long-term success:

Read More

Topics: Marketing, Accounting, Compliance, Document Management Software, Human Resources, Support, Enterprise Content Management

When an Electronic File Cabinet Just Isn’t Enough

Posted by Alyssa Anderson on Feb 17, 2017 3:15:00 PM

Every organization deals with paperwork, which is constantly slowing down the flow of business information and productivity. We all know that by implementing document management software, companies can become paperless by scanning, storing and retrieving documents for streamlined processing. Unfortunately, for some organizations, a simple document management storage and retrieval solution just isn’t enough. While the basics of a document management system are essential to any organization, imagine the opportunities when given the ability to also capture, extract and share critical information, while automating and routing documents and their data.

Read More

Topics: ROI, Compliance, Document Management Software, Digital Storage, Efficiency, Automation, Document Workflow, Integration, Collaboration, Mobile Document Management, OCR, Productivity, Enterprise Content Management, Legal Industry, Capture

The Key to Collaboration: Developing an Enterprise Content Management Strategy like a Kickball Game

Posted by Alyssa Anderson on Aug 12, 2016 3:52:20 PM

This summer, Square 9® Softworks sponsored its first WAKA kickball team, the Elm City League Shredders. I was hesitant to join at first because like many people, I haven’t played a game of kickball since elementary school. But I quickly found that the rules were simple, straightforward and the game overall was easy to learn.

Read More

Topics: Compliance, Document Management Software, Document Workflow, Collaboration, Security, Enterprise Content Management, Capture

How Document Management Software Ensures Business Continuity

Posted by Alyssa Anderson on Jul 15, 2016 12:59:15 PM

Did you know, that approximately 65% of companies could not stay in business if they had to be closed for a week? Research shows that less than 5% of companies are truly prepared to endure setbacks in operation. What’s your plan if disaster strikes? Could your company recover? Whether fire, flood, or natural disaster, it’s important for organizations to have a disaster recovery strategy in place to achieve business continuity.  

Read More

Topics: Compliance, Document Management Software, Mobile Document Management, Security, Cloud, Enterprise Content Management, Business Continuity

Leveraging the Mobility of Document Management Software Across Business Markets

Posted by Alyssa Anderson on Jun 24, 2016 12:03:54 PM

How often do you transport files in and out of the office? Do you constantly worry about misplacing confidential records or damaging them during travel? Research shows that an estimated 7.5% of a company’s paper documents are lost, costing an average of $122 to find or replace. That means if your company manages 10,000 documents, about 750 of them will be go missing, costing around $91,500 for the time and supplies it would take to recreate them.

Read More

Topics: Web Forms, Compliance, Document Management Software, Mobile Document Management

How Data Capture Solutions Reduce Time, Costs and Risks

Posted by Alyssa Anderson on Jun 17, 2016 4:18:00 PM

Did you know that a typical employee spends 40% of their time looking for information locked in email, printed documents, shared hard disks and filing cabinets? (AIIM Survey 2016) We can all agree that the main goal for businesses of any size, in any industry, is to drive revenue and reduce costs.

Read More

Topics: Compliance, Document Management Software, Digital Storage, Enterprise Content Management, Capture

Graduating to a Paperless Solution with Document Management Software

Posted by Alyssa Anderson on Jun 10, 2016 3:00:00 PM

From student enrollment to transfer applications, parent-teacher conferences and payroll, the education system distributes large quantities of documents every day. Whether a student, teacher, or faculty member, all are affected by the heavy paper trails existing in school districts from elementary to high school, college and beyond. The management of this paperwork is critical to ensuring a respectable reputable educational environment, and it must be organized efficiently.  

Read More

Topics: Web Forms, Compliance, Document Management Software, Digital Storage, Mobile Document Management, Education

Why Your Document Management Strategy Needs to Go Digital

Posted by Alyssa Anderson on May 27, 2016 11:34:17 AM

CMS Wire research predicts that from 2010 to 2020, there will be a 50x growth in digital content, proving that digital innovation is rapidly expanding, and in order for businesses to stay competitive, they need to rethink their document management strategy. This new approach will make it easier for organizations to adjust within the fast evolving technology world.

Read More

Topics: Compliance, Document Management Software, Digital Storage, Integration, Collaboration, Mobile Document Management, Cloud

Document Management Software: Eliminating Challenges in Contract Management

Posted by Alyssa Anderson on May 20, 2016 3:00:00 PM

When it comes to business contracts, a lot of time is spent discussing costs and terms, but little effort is put into the management of these finalized agreements. This is surprising, considering the high importance and sensitivity of documented deals. Whether a loan, a job offer, or agency hire, managing business contracts involves effective communication between customers, vendors, partners and employees. However, with so many people involved, paper based contracts can get lost in the shuffle, causing challenges in efficiency to arise. Fortunately, document management software improves contracts management by taking business digital. You too, can have a much more organized, efficient and worry free contract process in place.

Read More

Topics: Compliance, Document Management Software, Document Workflow, Contract Management