Business Continuity: How Document Management Software Could Save Your Company

Posted by Alyssa Anderson on Apr 29, 2016 3:44:27 PM

93% of companies that lost their data center for 10 days or more due to a disaster, filed for bankruptcy within one year of disaster. What would you do if all of your business documents were suddenly gone? Think of the aftermath. How would you recover? Most organizations fail to have an acceptable recovery plan in place because they do not recognize the need for it. But having a disaster recovery strategy is critical to ensure business functions can continue despite an unfortunate incident.

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Topics: Paperless Office, Compliance, Document Management Software, Business Continuity

The Impact of Document Management Software: Reinventing The Accounts Payable Process

Posted by Alyssa Anderson on Apr 22, 2016 4:40:02 PM

Every business has invoices to pay. Whether one clerk or a team of 20, the Accounts Payable (AP) process is universal and one of the most heavily stricken by paperwork. The constant influx of invoices, purchase orders and packing slips can seem never ending, one pile after another. Even worse, managing paper-based documents can drive up costs and create inefficiencies in daily performance. From fraudulent charges, to missed deadlines and double payments (yes, I said DOUBLE), the best way to ensure your invoices are paid properly is by taking Accounts Payable digital.

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Topics: Accounting, Compliance, Document Management Software, Automation, Productivity

Improve Your Business: 4 Benefits of Accounts Payable Automation

Posted by Lauren Ford on Feb 19, 2016 5:04:32 PM

Accounts Payable (AP) is arguably one of the most critical departments of any company, regardless of industry. Accounts Payable processes often involve paper-intensive tasks including invoice processing, three-way matching and the overall management of payment records. Working with paper-based files and invoices can cause AP employees to capture data inefficiently and incorrectly. Paper records can also build up quickly, causing data entry processes to become very cumbersome, especially if your company has a large number of invoices. 

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Topics: Accounting, Compliance, Document Management Software, Digital Storage, Automation, Integration, Enterprise Content Management, Capture

Taking HR Paperless: 3 Tips to Ensure a Smooth Transition

Posted by Lauren Ford on Jun 26, 2015 6:32:12 AM

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Increasingly more businesses are transitioning into high-tech office environments with digital kiosks, collaborative workspaces and progressive amenities. Filing cabinets are vanishing as companies worldwide are taking business digital. The office of the future is paperless, and employers maintaining their documents electronically are realizing storage efficiencies, improved accessibility and workflow at drastically lower costs.

Moving a business paperless saves time and money while improving productivity, security and collaboration. The easiest way to get started is by digitizing personnel documents within the Human Resources department. Doing so allows the immediate benefits of paperless efficiency to be realized company-wide. Let technology do the work for you and, with these five tips, soon your company can experience the impacts of going digital.

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Topics: Web Forms, Paperless Office, Compliance, Document Management Software, Human Resources, Automation, Enterprise Content Management, Digital Signature, Capture

Digital Archiving in the Pharmaceutical Industry

Posted by Lauren Ford on Jun 17, 2015 7:23:36 AM

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All over the pharmaceutical industry, both businesses and patients depend heavily on the integrity and confidentiality of archived records. In the highly regulated world of drug manufacturers, properly preserving documentation is a critical requirement for business continuity. As technology continues to advance, medical corporations need to embrace document management solutions, eSignature capabilities and the benefits of automating workflow processes to help ensure the wellbeing of patients, business and the pharmaceutical industry.

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Topics: Paperless Office, Compliance, Document Management Software, Digital Storage, Enterprise Content Management

The Competitive Advantage of Compliance Part II. ISO 9001

Posted by Lauren Ford on Nov 13, 2014 10:41:15 AM

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ISO 9001 standards are a set of quality management guidelines designed to ensure that superior efficiency and customer service are met through structured document regulations. Commonly a requirement of government and manufacturing entities, meeting ISO 9001 standards has become increasingly popular for large and small businesses alike – and the competitive pressure for new companies to comply will only continue to increase. Why? Because ISO 9001 compliant entities are getting a leg up on the competition by leveraging business automation to streamline processes and create company-wide structure to daily operations.

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Topics: Compliance, Document Management Software, Customer Service, Enterprise Content Management

The Competitive Advantage of Compliance Part I. HIPAA

Posted by Lauren Ford on Nov 7, 2014 6:22:34 AM

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Increasingly more physician practices and medical organizations are moving forward with the electronic processing of patient health information (PHI) in order to stay competitive within the healthcare sector and abide by the Health Insurance Portability and Accountability Act (HIPAA). The Security Standards of HIPAA consist of complex regulations built to ensure the safeguarding of PHI. These regulations include secure access control to records, tracked document actions, the ability to block sensitive data and ensuring the entire staff is properly trained on digital information management procedures.

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Topics: Web Forms, Compliance, Document Management Software, Document Workflow, Healthcare, Security, Enterprise Content Management, Digital Signature, Capture

Does your Non-Profit need a Paperless Solution?

Posted by Lauren Ford on Jun 25, 2014 8:41:01 AM

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Is your non-profit organization cluttered with volunteer applications, donor records, board member files and tax returns? Increase your file organization and staff productivity with a structured yet customizable document management solution, built to reward storage reductions, improve workflow and provide immediate access to volunteer-related information. In return, this drastically shortens document retrieval times to ensure a smooth donation process. Document management software can also help non-profits to increase compliance and document security, while decreasing office supplies and equipment costs.

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Topics: Web Forms, Paperless Office, Compliance, Document Management Software, Automation, Document Workflow, Enterprise Content Management, Non-Profit, Capture

Work Smarter, Not Harder: Human Resources Made Easy

Posted by Lauren Ford on Jun 13, 2014 7:29:28 AM

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A Human Resources department is all about the people, policies and processes of a business. Responsible for the careful management of each employee’s lifecycle – from hiring straight through retirement – Human Resources is the heartbeat of a company, handling important yet extremely sensitive information daily.

The key to working smarter as an HR professional is to implement innovative technologies. By automating manual processes and streamlining administrative tasks, document management solutions replace time-consuming paper methods and free-up time for more value-adding activities. These solutions improve operations but they also cut costs, boost efficiency and aid in decision making not only for the HR department but company-wide.

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Topics: Web Forms, Paperless Office, Compliance, Document Management Software, Human Resources, Automation, Document Workflow, Enterprise Content Management

GlobalSearch for Real Estate - 7 FAQs

Posted by Lauren Ford on Feb 20, 2014 11:35:44 AM

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The real estate industry is extremely paper intensive as bulky documents stream in daily, causing agents and property managers to spend an immense amount of time handling physical paper files. Employees route these files from agents to brokers, between buyers and sellers, and often waste valuable time searching for misplaced documents. But luckily, document management solutions take real estate transactions paperless without changing the way each individual agency works. Realtors can have complete access to their document database, attend closings, share files, and even collect signatures without the need for physical paper.

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Topics: Paperless Office, Compliance, Document Management Software, Automation, Document Workflow, Real Estate, End User Experience, Enterprise Content Management, Digital Signature, Capture