Delivering paperwork from desk to desk, requesting written approval, manually searching for correspondence – all of these tasks are inefficient and time-consuming. Implementing a process automation solution can transform an existing routine from ineffective to exceptional.
Increasingly more businesses are transitioning into high-tech office environments with digital kiosks, collaborative workspaces and progressive amenities. Filing cabinets are vanishing as companies worldwide are taking business digital. The office of the future is paperless, and employers maintaining their documents electronically are realizing storage efficiencies, improved accessibility and workflow at drastically lower costs.
Moving a business paperless saves time and money while improving productivity, security and collaboration. The easiest way to get started is by digitizing personnel documents within the Human Resources department. Doing so allows the immediate benefits of paperless efficiency to be realized company-wide. Let technology do the work for you and, with these five tips, soon your company can experience the impacts of going digital.
Increasingly more physician practices and medical organizations are moving forward with the electronic processing of patient health information (PHI) in order to stay competitive within the healthcare sector and abide by the Health Insurance Portability and Accountability Act (HIPAA). The Security Standards of HIPAA consist of complex regulations built to ensure the safeguarding of PHI. These regulations include secure access control to records, tracked document actions, the ability to block sensitive data and ensuring the entire staff is properly trained on digital information management procedures.
Throughout the lifespan of a business, things will unexpectedly come up. Making yourself readily available to work at a moment’s notice is important. Whether at home, away on vacation or traveling, it is extremely beneficial to have immediate access to your documents and company information.
Cloud-based and mobile-ready, document management software gives any business the power to work more efficiently. As an advanced, mobile solution, document management software provides end users with the ability to access documents through a smartphone or tablet device. Leveraging the power of remote accessibility delivers a number of benefits including, but not limited to, the following:
Topics: Web Forms, Paperless Office, Document Management Software, Automation, Document Workflow, End User Experience, Mobile Document Management, Cloud, Enterprise Content Management, Digital Signature
The real estate industry is extremely paper intensive as bulky documents stream in daily, causing agents and property managers to spend an immense amount of time handling physical paper files. Employees route these files from agents to brokers, between buyers and sellers, and often waste valuable time searching for misplaced documents. But luckily, document management solutions take real estate transactions paperless without changing the way each individual agency works. Realtors can have complete access to their document database, attend closings, share files, and even collect signatures without the need for physical paper.
Increasingly organizations are moving away from their paper-based ways of doing business and implementing document management with workflow to streamline their processes. It makes sense to take a process that repeats itself frequently like invoice approval routing or contract reviews and automate the flow of information.
Frequent questions arise including: “What about our approval processes, are they compliant without a physical signature? Are digital signatures using PKI required to make a transaction valid?” Or just “what makes you think this is legal?” Let’s start by looking at the laws regarding electronic signatures and what’s required of you.