Every organization deals with paperwork, which is constantly slowing down the flow of business information and productivity. We all know that by implementing document management software, companies can become paperless by scanning, storing and retrieving documents for streamlined processing. Unfortunately, for some organizations, a simple document management storage and retrieval solution just isn’t enough. While the basics of a document management system are essential to any organization, imagine the opportunities when given the ability to also capture, extract and share critical information, while automating and routing documents and their data.
Topics: ROI, Compliance, Document Management Software, Digital Storage, Efficiency, Automation, Document Workflow, Integration, Collaboration, Mobile Document Management, OCR, Productivity, Enterprise Content Management, Legal Industry, Capture
From gymnastics, to volleyball, track and swimming, every four years the entire world comes together to watch their favorite sports in the biggest event of the summer – the Olympics. This year, the entire city of Rio de Janeiro was revamped with new tram lines and plazas to make for an inviting Olympic atmosphere that displayed the games in the most enjoyable way. It was up to Brazil to make the Summer Olympics a success, and with over 27.5 million viewers, the Rio games take the Silver medal, ranking No. 2 in viewership behind London 2012.
Another school year is about to begin as students across the nation are back to school shopping and stocking up on their classroom essentials. Meanwhile their teachers are managing the administrative side of welcoming new students, each with records to be securely filed, yet easily accessible for future grading, notes and revisions.
This summer, Square 9® Softworks sponsored its first WAKA kickball team, the Elm City League Shredders. I was hesitant to join at first because like many people, I haven’t played a game of kickball since elementary school. But I quickly found that the rules were simple, straightforward and the game overall was easy to learn.
In the U.S. alone, businesses spend more than $120 billion a year on printed forms, most of which outdate themselves within three months’ time. When you look around your office are papers starting to pile up? Is it becoming impossible to find what you’re looking for? Now is the time to clean up the clutter and tackle your paper-based business challenges with a digital solution. Doing so can drastically increase efficiency while providing sizeable monetary savings for your organization.
The success of a company relies heavily on efficiency and productivity. Replacing the manual management of business content with automated solutions creates a streamlined workflow of processes, increasing production and positively impacting a company’s bottom line.
How much time do you spend each day manually typing in data? Think about it. It could take hours, even days to process documents and sometimes even longer to find them. Document management software uses the power of automation to simplify these daily tasks, significantly reducing the time it would normally take to manually process documents. It allows employees to streamline administrative responsibilities, like organizing and filing papers, while providing more time to focus on higher priorities.
As business continues to move digital, it’s time to think about the productivity of your employees, and the overall efficiency of your organization. In today’s busy tech world, you must ensure that your company is available to work whenever, wherever you are. Having that immediate access to your documents is more important than ever.
When it comes to business contracts, a lot of time is spent discussing costs and terms, but little effort is put into the management of these finalized agreements. This is surprising, considering the high importance and sensitivity of documented deals. Whether a loan, a job offer, or agency hire, managing business contracts involves effective communication between customers, vendors, partners and employees. However, with so many people involved, paper based contracts can get lost in the shuffle, causing challenges in efficiency to arise. Fortunately, document management software improves contracts management by taking business digital. You too, can have a much more organized, efficient and worry free contract process in place.
On average, employees spend 50% of their time searching for information while taking an average of 18 minutes to locate a document. Wouldn’t it be so much easier – and less stressful – if you didn’t have to search through stacks of papers to find what you’re looking for? With this logic, the decision to implement document management software should be a simple one. The hard part is deciding where to start. In order to gain immediate benefits of document management software, it’s important to determine the best starting point for your company.