When you go to the doctor one thing is for certain. You can always count on having to fill out tedious forms as soon as you walk in the door. The same goes when applying for a job or attending a new school. Think about how many times you have filled out paperwork in your lifetime – probably more than you could count. Paper-based forms are hard to avoid.
All companies face challenges when dealing with paperwork, slowing down the flow of business information and productivity. The solution? Document management software is a tool that can organize and store your documents, eliminating paper-based file systems. However, in order to get the most out of a document management software investment, you need to understand that it’s much more than just digital file storage.
Wouldn’t it be nice to focus on the performance of your work, rather than managing the logistics of sending, filing or creating time for document collaboration? Automated document workflows enable organizations to manage project tasks more efficiently by attaching business logic to documentation. With document workflows in place, process consistency is established, impacting productivity levels by extending the ways in which people can work with their business critical information.
There are many reasons why content management software is important to your business. Regardless of industry or size, implementing a content management strategy can increase efficiency, security and collaboration. Each is integral to running a successful business. Smart content management will enable you to streamline all of your day-to-day document demands. With this software in place, you can spend less time sorting through documents and more time doing business.
Here are 5 reasons why content management software is critical for boosting business productivity:
Every day large volumes of paperwork can become difficult to manage, often leading to data entry errors, loss of information and inconvenient work delays. This inefficient use of time, equipment and resources can result in significant financial losses for any sized business.
Many companies look to workflow software to scale up their productivity. Workflow software is comprised of a set of tools aimed at maximizing all the benefits of performing automated business processes while reducing costs. It allows individuals to automate repetitive business processes and easily follow up on uncompleted tasks. Users gain knowledge into workflow performance with in-depth visibility into what needs to be done, who is involved in the process and what will happen after an action is taken. In order to build effective automated processes, organizations can implement workflow software that will deliver the following five essential features:
As Q4 comes to an end, businesses must now take the time to review their P&Ls and finalize a suitable budget for the upcoming year. Visual numerical data instantly shows decision makers if and how a new implementation has impacted costs. However, not all business solutions deliver hard ROI figures.
Proven for paper-intensive work environments, Enterprise Content Management software allows businesses to become more efficient with the seamless ability to capture, index, process, retrieve and archive digital documents. A main goal of implementing content management solutions is to reduce costs, however increased efficiency does not always correlate to recognizable cost savings. This is, of course, without a little thought and exploration. Let’s identify common business inefficiencies where the ROI benefits of content management software come to light.
Essentially every business, regardless of industry, manages a Purchase to Pay process. For financial departments, Purchase to Pay is common knowledge, but those in other areas of business might struggle to understand this process in its entirety. Also called ‘Procure to Pay’ and more commonly referred to as P2P, Purchase to Pay is the process of events which occurs in a business between the purchase of goods and services and the payment of an invoice.
From purchase requisition to purchase order, delivery confirmation and final payment, P2P is a document-intensive cycle and involves the proper management of detailed paperwork including checks, invoices and proof of deliveries (PODs), among others. A critical cross-functional process, various people and departments are involved, making paper-based Purchase to Pay initiatives time-consuming and highly inefficient.
Increasingly more physician practices and medical organizations are moving forward with the electronic processing of patient health information (PHI) in order to stay competitive within the healthcare sector and abide by the Health Insurance Portability and Accountability Act (HIPAA). The Security Standards of HIPAA consist of complex regulations built to ensure the safeguarding of PHI. These regulations include secure access control to records, tracked document actions, the ability to block sensitive data and ensuring the entire staff is properly trained on digital information management procedures.
Paper-intensive companies turn to GlobalSearch Document Management for a number of reasons. GlobalSearch is an easy to implement, easy to use and extremely flexible solution, built to eliminate inefficient paper processes and reduce manual data management. But when searching for the right document management software, time and time again, prospective customers will ask one deal-breaking question: “Can I access files stored in the digital database from my other business applications?” With GlobalSearch, the answer is yes!
Contract management is critical for any company, regardless of industry, because documented contracts provide a high level of certainty in business arrangements. Contracts contain the specific terms and conditions of an agreement to explain what is required by each participant, as well as policies, procedures, responsibilities and disciplinary code.