Every organization deals with paperwork, which is constantly slowing down the flow of business information and productivity. We all know that by implementing document management software, companies can become paperless by scanning, storing and retrieving documents for streamlined processing. Unfortunately, for some organizations, a simple document management storage and retrieval solution just isn’t enough. While the basics of a document management system are essential to any organization, imagine the opportunities when given the ability to also capture, extract and share critical information, while automating and routing documents and their data.
Topics: ROI, Compliance, Document Management Software, Digital Storage, Efficiency, Automation, Document Workflow, Integration, Collaboration, Mobile Document Management, OCR, Productivity, Enterprise Content Management, Legal Industry, Capture
Now that the NFL season is in full swing, fantasy football platforms like DraftKings and FanDuel are once again flooding the advertising scene. Annoying? You bet. But these fantasy juggernauts continue to break records, with over 4 million entries each week, and the numbers steadily grow every year.
In the U.S. alone, businesses spend more than $120 billion a year on printed forms, most of which outdate themselves within three months’ time. When you look around your office are papers starting to pile up? Is it becoming impossible to find what you’re looking for? Now is the time to clean up the clutter and tackle your paper-based business challenges with a digital solution. Doing so can drastically increase efficiency while providing sizeable monetary savings for your organization.
With 15.3 million tweets in its first week, Pokémon GO has taken the world by storm as the latest gaming phenomenon. Pokémon GO's mixture of gaming and reality allows players to travel between the real world and the virtual world, capturing colorful critters while battling opponents. I know what you’re thinking – what could this possibly have to do with Enterprise Content Management? The idea behind this game is where we see trends that align with advanced Capture Automation and Business Process Management solutions. Let’s explore Pokémon GO and how it can be used to help understand the benefits of document technology:
Did you know, that approximately 65% of companies could not stay in business if they had to be closed for a week? Research shows that less than 5% of companies are truly prepared to endure setbacks in operation. What’s your plan if disaster strikes? Could your company recover? Whether fire, flood, or natural disaster, it’s important for organizations to have a disaster recovery strategy in place to achieve business continuity.
How often do you transport files in and out of the office? Do you constantly worry about misplacing confidential records or damaging them during travel? Research shows that an estimated 7.5% of a company’s paper documents are lost, costing an average of $122 to find or replace. That means if your company manages 10,000 documents, about 750 of them will be go missing, costing around $91,500 for the time and supplies it would take to recreate them.
According to Gartner research, a digital workplace advocates new, more effective ways of working with technology to raise employee morale, engagement and overall productivity. Having a document management strategy in place can maximize business efficiency, keeping a company competitive with the evolving trends of digital business.
From student enrollment to transfer applications, parent-teacher conferences and payroll, the education system distributes large quantities of documents every day. Whether a student, teacher, or faculty member, all are affected by the heavy paper trails existing in school districts from elementary to high school, college and beyond. The management of this paperwork is critical to ensuring a respectable reputable educational environment, and it must be organized efficiently.
The trend to go paperless is growing. According to CMS Wire research paper consumption is decreasing in 44% of organizations compared to 35% three years ago, and the average amount of paper storage in offices is currently13.5%, down from 15.3% in 2011. Converting to a paperless process with document management software will keep your company well organized and efficient, benefiting your overall business strategy.
As business continues to move digital, it’s time to think about the productivity of your employees, and the overall efficiency of your organization. In today’s busy tech world, you must ensure that your company is available to work whenever, wherever you are. Having that immediate access to your documents is more important than ever.