Whether a local school district or state university, education institutions are faced with a number of document management challenges, from high paper costs to compliance issues. When tight budgets and document security are always of top concern, it becomes difficult for educators and administrators to complete manual paper-based tasks in a streamlined, and cost-effective manner.
Have you upgraded your document management software lately? If not, why?! Staying up to date with the latest, cutting-edge enterprise content management (ECM) platform enables organizations to build upon their document management needs by making existing paperless processes even more efficient. Beyond new feature enhancements and functionalities that you care about, those organizations using the latest and greatest platforms become more adaptable to the direction of business technology. By regularly implementing the latest advancements in paperless office solutions, your business keeps its competitive edge with the newest innovations.
How much money does your company spend managing paper every year? Most people do not have an answer to this question, or know how to reach one. Of course, paper related expenses vary by company, however the costs of managing paper are quite expensive. Individual companies need to distinguish their current costs of handling paper files to fully comprehend the benefits of implementing a document management solution. Let’s take a look below at 4 of the most frequently asked questions surrounding paper management costs.
Accounts Payable (AP) departments are responsible for making payments owed by a company to its suppliers. Being that every company has bills to pay, AP processes are critical to revenue management. But there are many challenges to paper-based accounting practices that can negatively impact a company’s profitability, including time-consuming invoice approval, error-prone data entry, and missed payments. However, AP tasks are essentially universal and highly repeatable, which can be greatly improved with digital process automation.
Is your non-profit organization cluttered with volunteer applications, donor records, board member files and tax returns? Increase your file organization and staff productivity with a structured yet customizable document management solution, built to reward storage reductions, improve workflow and provide immediate access to volunteer-related information. In return, this drastically shortens document retrieval times to ensure a smooth donation process. Document management software can also help non-profits to increase compliance and document security, while decreasing office supplies and equipment costs.
How much money does your company spend managing paper every year? Most people do not have an answer to this question, or know how to reach one. Of course, paper related expenses vary by company, however the costs of managing paper overall are quite expensive. Individual companies need to distinguish current paper-based costs in order to fully comprehend the benefits of implementing a document management solution. Let’s take a look at 4 of the most frequently asked questions surrounding paper management costs.
Many organizations still rely on filing cabinets to store and protect their most sensitive workplace records. However, today’s office space is being used more resourcefully, and bulky file cabinets pose more problems than real estate. From accessibility to productivity, old storage methods like filing cabinets can drastically minimize an organization’s efficiency, time and cost savings. Are you looking to improve records management processes in your business? Start by ditching those filing cabinets for a digital solution.
Topics: Paperless Office, Document Management Software, Digital Storage, Efficiency, Document Workflow, Collaboration, Mobile Document Management, Security, Productivity, Enterprise Content Management
On average, with every new year in business, organizational content increases by 200% (Forrester Research). Although the popularity of digital documents continues to grow, paper is still dominant in business. With documentation moving between departments and file cabinets, not having control or a strong document management strategy in place could lead to processing challenges and a heavy increase in costs.
Regardless of the industry or size of your organization, there are many reasons why Enterprise Content Management (ECM) software is important to your business. By implementing an ECM system, you can streamline all of your day-to-day document demands. From efficiency, security and collaboration, smart content management will allow you to improve each, so you can spend less time sorting through documents and more time doing business.
A proven solution for paper-intensive work environments, Enterprise Content Management (ECM) software allows businesses to become more efficient through the seamless ability to capture, index, process, and archive business documents. After transforming paper documents into digital files, ECM automates document-centric tasks, like data capture and approval routing, to increase productivity while eliminating a company’s reliance on paper. But that’s not all. Let’s identify common business challenges where the ROI benefits of document management software come to light.