Digital Archiving in the Pharmaceutical Industry

Posted by Lauren Ford on Jun 17, 2015 7:23:36 AM

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All over the pharmaceutical industry, both businesses and patients depend heavily on the integrity and confidentiality of archived records. In the highly regulated world of drug manufacturers, properly preserving documentation is a critical requirement for business continuity. As technology continues to advance, medical corporations need to embrace document management solutions, eSignature capabilities and the benefits of automating workflow processes to help ensure the wellbeing of patients, business and the pharmaceutical industry.

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Topics: Paperless Office, Compliance, Document Management Software, Digital Storage, Enterprise Content Management

How Document Management Makes Your Business More Efficient Part III. Human Resources

Posted by Lauren Ford on Sep 18, 2014 1:23:41 PM

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Whether a company hires 10 employees or 500, it is critically important that all workforce-related files are properly managed. Failing to do so, can negatively impact the people, policies and processes of a business. Responsible for handling sensitive employee information, the Human Resources department must efficiently manage paperwork in order to avoid risks in privacy, security and overall document control.

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Topics: Web Forms, Paperless Office, Document Management Software, Human Resources, Document Workflow, End User Experience, Enterprise Content Management, Capture

Calculating Paper Costs: 4 FAQs Answered

Posted by Lauren Ford on Jul 14, 2014 10:47:58 AM

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How much money does your company spend managing paper every year? Most people do not have an answer to this question, or know how to reach one. Of course, paper related expenses vary by company, however the costs of managing paper are quite expensive. Individual companies need to distinguish their current costs of handling paper files to fully comprehend the benefits of implementing a document management solution. Let’s take a look below at 4 of the most frequently asked questions surrounding paper management costs.

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Topics: Web Forms, Paperless Office, Document Management Software, Enterprise Content Management

Does your Non-Profit need a Paperless Solution?

Posted by Lauren Ford on Jun 25, 2014 8:41:01 AM

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Is your non-profit organization cluttered with volunteer applications, donor records, board member files and tax returns? Increase your file organization and staff productivity with a structured yet customizable document management solution, built to reward storage reductions, improve workflow and provide immediate access to volunteer-related information. In return, this drastically shortens document retrieval times to ensure a smooth donation process. Document management software can also help non-profits to increase compliance and document security, while decreasing office supplies and equipment costs.

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Topics: Web Forms, Paperless Office, Compliance, Document Management Software, Automation, Document Workflow, Enterprise Content Management, Non-Profit, Capture

Work Smarter, Not Harder: Human Resources Made Easy

Posted by Lauren Ford on Jun 13, 2014 7:29:28 AM

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A Human Resources department is all about the people, policies and processes of a business. Responsible for the careful management of each employee’s lifecycle – from hiring straight through retirement – Human Resources is the heartbeat of a company, handling important yet extremely sensitive information daily.

The key to working smarter as an HR professional is to implement innovative technologies. By automating manual processes and streamlining administrative tasks, document management solutions replace time-consuming paper methods and free-up time for more value-adding activities. These solutions improve operations but they also cut costs, boost efficiency and aid in decision making not only for the HR department but company-wide.

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Topics: Web Forms, Paperless Office, Compliance, Document Management Software, Human Resources, Automation, Document Workflow, Enterprise Content Management

Dollars and Sense: Save $100,000 Annually plus Hours of Valuable Time

Posted by Lauren Ford on May 22, 2014 5:53:49 AM

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According to PricewaterhouseCoopers, finding a lost document will cost a company $122 on average. It is also estimated that 7.5% of all company documents are lost completely. Let’s assume your company works with 10,000 documents – an extremely light figure. That would mean, about 750 of those documents are doomed to be lost, ultimately costing your company around $91,500. Plus, if you had to recreate any lost documents, the time and supplies involved would make that number jump well over the $100,000 mark.


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Topics: Paperless Office, Document Management Software, Automation, Document Workflow, Productivity, Enterprise Content Management, Capture

6 Benefits of Mobile Document Management

Posted by Lauren Ford on May 8, 2014 7:55:27 AM

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Throughout the lifespan of a business, things will unexpectedly come up. Making yourself readily available to work at a moment’s notice is important. Whether at home, away on vacation or traveling, it is extremely beneficial to have immediate access to your documents and company information.

Cloud-based and mobile-ready, document management software gives any business the power to work more efficiently. As an advanced, mobile solution, document management software provides end users with the ability to access documents through a smartphone or tablet device. Leveraging the power of remote accessibility delivers a number of benefits including, but not limited to, the following:

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Topics: Web Forms, Paperless Office, Document Management Software, Automation, Document Workflow, End User Experience, Mobile Document Management, Cloud, Enterprise Content Management, Digital Signature

6 of the Best (and Worst) Methods in Secure File Sharing

Posted by Lauren Ford on Apr 3, 2014 7:37:44 AM

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Without effective document sharing, many businesses could not operate. Whether sharing data internally or externally, organizations across all markets from hospitals to law offices, financial firms and more, depend on using the safest practices in information distribution.

Sharing sensitive client and patient information is risky, so deciding on the most secure yet accurate method is crucial. Protected yet accessible, document management software provides the very best solutions in document delivery versus standard and unsecure paper handling. Let’s take a moment to explore the best and worst methods in secure file sharing.

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Topics: Paperless Office, Document Management Software, End User Experience, Security, Enterprise Content Management

6 Reasons Why Your Accounting System's Built-in Document Management is Not Meeting Your Needs

Posted by Lauren Ford on Mar 4, 2014 7:51:36 AM

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Organizations of various industries implement electronic accounting systems to help keep bills straight while managing customer invoices and other bookkeeping processes. However, many of these users tend to misinterpret accounting systems as document management solutions.

Accounting systems do not focus on ECM strategies because that is not their core competency. Document management manufacturers are completely immersed in providing top of the line electronic content technologies including cutting-edge data capture solutions, document workflow, mobile access and more. These features are just the tip of the iceberg of what independent document management software delivers. So don’t be fooled by your accounting system’s built in document management, as it will fail to meet your needs.

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Topics: Paperless Office, Accounting, Document Management Software, Document Workflow, End User Experience, Scanning, Enterprise Content Management, Capture

GlobalSearch for Real Estate - 7 FAQs

Posted by Lauren Ford on Feb 20, 2014 11:35:44 AM

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The real estate industry is extremely paper intensive as bulky documents stream in daily, causing agents and property managers to spend an immense amount of time handling physical paper files. Employees route these files from agents to brokers, between buyers and sellers, and often waste valuable time searching for misplaced documents. But luckily, document management solutions take real estate transactions paperless without changing the way each individual agency works. Realtors can have complete access to their document database, attend closings, share files, and even collect signatures without the need for physical paper.

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Topics: Paperless Office, Compliance, Document Management Software, Automation, Document Workflow, Real Estate, End User Experience, Enterprise Content Management, Digital Signature, Capture