Higher education is faced with the unique challenge of managing a never-ending influx of information. Each semester, new students arrive with applications, enrollment forms, course records, and financial aid paperwork, adding strain to an already stretched admissions department. According to AIIM research, the majority of higher education institutions in the U.S. are planning to use Software as a Service (SaaS) to control the information chaos. With no time to waste, around 30% reported a goal of implementing SaaS within the next 5 years. Of the institutions surveyed, 81.4% are looking to gain better analytics and improve the tracking of student enrollment and performance. Specifically they’re turning straight to document management software to accomplish all of their technology needs.
Minimalism, as a concept, is a tool that can be used to better serve the goals you’re looking to accomplish. Minimalism can be used for personal goals that range from minimizing the amount of needless things in your home, to the conscious evaluation of the value you put on objects. This practice allows you to better understand how you’ve become accustomed to an inefficient way of living and in turn, help you break out of bad habits. These same principles can be applied to the way you work. Whether you’ve already adopted the minimalist lifestyle and see its benefits, or you're in need of some clarity in your professional life, minimalism is the perfect place to begin. Let’s explore how minimalism can provide you with the tools you need to be successful in your workplace. The following key concepts will get you thinking.
The new year is time to establish brand-new resolutions that will set you up for continued prosperity in 2018. But why stop at personal growth? Expand your thinking to include resolutions for your business as well! Business goals are just as attainable as personal goals, and when planned thoughtfully, they will put you and your business on a path to success for many years to come. Consider these simple document management resolutions and see what you and your business can accomplish in 2018!
Recognizing and managing uncontrolled information is an overwhelming challenge for businesses today. A recent AIIM study found that 81% of organizations understand the impact that mismanaged data has on employees, specifically remote workers. Yet they fail to implement an effective solution to tackle this process inefficiency. Data inconsistencies caused by uncontrolled information leads to unreliable business intelligence, which is both expensive and time-consuming to correct.
Human Resources (HR), a multi-billion dollar industry, handles all employee-related processes that include screening, recruiting, management, and administration of employee records. As a department, Human Resources manages a variety of paperwork, from on-boarding documents to employee benefit files, and even termination records. According to LinkedIn, managing HR paperwork costs an average $300 per employee annually. For an organization of just 100 employees, this equates to a $30,000 recurring cost. This is in addition to the aggravation of inefficient manual processing from repetitive data entry on multiple forms, to staying on top of performance reviews, and upholding HIPAA compliance.
Accounts Payable (AP) departments are responsible for making payments owed by a company to its suppliers. Being that every company has bills to pay, AP processes are critical to revenue management. But there are many challenges to paper-based accounting practices that can negatively impact a company’s profitability, including time-consuming invoice approval, error-prone data entry, and missed payments. However, AP tasks are essentially universal and highly repeatable, which can be greatly improved with digital process automation.
How much money does your company spend managing paper every year? Most people do not have an answer to this question, or know how to reach one. Of course, paper related expenses vary by company, however the costs of managing paper overall are quite expensive. Individual companies need to distinguish current paper-based costs in order to fully comprehend the benefits of implementing a document management solution. Let’s take a look at 4 of the most frequently asked questions surrounding paper management costs.
Many organizations still rely on filing cabinets to store and protect their most sensitive workplace records. However, today’s office space is being used more resourcefully, and bulky file cabinets pose more problems than real estate. From accessibility to productivity, old storage methods like filing cabinets can drastically minimize an organization’s efficiency, time and cost savings. Are you looking to improve records management processes in your business? Start by ditching those filing cabinets for a digital solution.
Topics: Paperless Office, Document Management Software, Digital Storage, Efficiency, Document Workflow, Collaboration, Mobile Document Management, Security, Productivity, Enterprise Content Management
Research shows that workers in the manufacturing industry spend 20 to 40 percent of their time gathering information before they can even begin completing daily tasks, according to IBM ECM. Manufacturing organizations are often dominated by materials and equipment, leaving little room for the storage of documents including, shipping and receiving files, job tickets and human resources forms. With limitations of storage space, along with the pressures of completing projects on tight schedules, employees are left with little time to search for and retrieve critical business data. However, no matter what an organization manufactures, if there is a paper trail, then there is a software solution that simplifies and streamlines everyday business processes.
In today’s increasingly information-intensive world, having the speed and accuracy to efficiently locate, edit, share and store documents - both paper and digital - can make all the difference. But end users do not want multiple software solutions to accomplish these tasks. Because of this, document capture automation solutions have been revamped to surpass basic process automation and standard workflow actions and instead deliver proven benefits in workplace efficiency. This fundamental shift in capture capabilities has encouraged more businesses to incorporate advanced capture workflow into daily processes.