Your business deals with documents on a constant basis. Without technology in place, organizing the different types of files and contact points for written communication can be intense. You might have paper contracts, email and attachments, faxes, and web forms all integral to the same client or customer file. This is where capture automation becomes effective in streamlining your productivity and organizational ability.
Recognizing and managing uncontrolled information is an overwhelming challenge for businesses today. A recent AIIM study found that 81% of organizations understand the impact that mismanaged data has on employees, specifically remote workers. Yet they fail to implement an effective solution to tackle this process inefficiency. Data inconsistencies caused by uncontrolled information leads to unreliable business intelligence, which is both expensive and time-consuming to correct.
There are many myths about document capture solutions and how these applications work. Many people assume capture technologies are too complex and costly. Or, they consider their current scanning frequency too low to gain the true benefits of capture automation. But these theories no longer suffice. Regardless of company size and scanning capacity, document capture solutions deliver valuable advantages that directly impact business efficiency by eliminating inefficient paper-based processes. Best of all, it doesn’t take an expensive solution to attain these benefits. Understanding how document capture automation works will open your eyes to the ROI that can be gained - let’s explore:
According to AIIM research, 43% of respondents say removal of paper from processes should be a constant objective. So why not start where paper processes meet digital efficiency - at the scanner. Whether you’re scanning from a multifunctional printer or a production scanner, having a universal point of entry for documents makes solving common business pain points much easier. Once that’s established, it’s time to start reaping the real benefits with the power of Document Capture Automation. With the click of a button, you can quickly capture, extract and route your critical business information, providing your organization with immediate efficiency that leads to long-term benefits.
In today's increasingly competitive world, it’s essential to measure daily productivity. To keep pace, your business needs to run as efficiently as possible, especially when time and resources are limited. It is up to you to take advantage of the ideal opportunity to work smarter, not harder.
Organizations of various industries implement electronic accounting systems to help keep bills straight while managing customer invoices and other bookkeeping processes. However, many of these users tend to misinterpret accounting systems as document management solutions.
Accounting systems do not focus on ECM strategies because that is not their core competency. Document management manufacturers are completely immersed in providing top of the line electronic content technologies including cutting-edge data capture solutions, document workflow, mobile access and more. These features are just the tip of the iceberg of what independent document management software delivers. So don’t be fooled by your accounting system’s built in document management, as it will fail to meet your needs.
The utilization of barcodes has transitioned right alongside the evolution of technology. Barcodes have transformed so that even a smartphone has the ability to scan for information on products, play music, and enter contests. Computers easily read these embedded encryptions, and innovative organizations are taking full advantage of their capabilities.