The Key to Collaboration: Developing an Enterprise Content Management Strategy like a Kickball Game

Posted by Alyssa Anderson on Aug 12, 2016 3:52:20 PM

This summer, Square 9® Softworks sponsored its first WAKA kickball team, the Elm City League Shredders. I was hesitant to join at first because like many people, I haven’t played a game of kickball since elementary school. But I quickly found that the rules were simple, straightforward and the game overall was easy to learn.

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Topics: Compliance, Document Management Software, Document Workflow, Collaboration, Security, Enterprise Content Management, Capture

Capturing High Value Document Information: As Simple As Capturing A Pokémon

Posted by Alyssa Anderson on Jul 22, 2016 11:00:00 AM

With 15.3 million tweets in its first week, Pokémon GO has taken the world by storm as the latest gaming phenomenon. Pokémon GO's mixture of gaming and reality allows players to travel between the real world and the virtual world, capturing colorful critters while battling opponents. I know what you’re thinking – what could this possibly have to do with Enterprise Content Management? The idea behind this game is where we see trends that align with advanced Capture Automation and Business Process Management solutions. Let’s explore Pokémon GO and how it can be used to help understand the benefits of document technology:

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Topics: Document Management Software, Mobile Document Management, Security, Enterprise Content Management, Capture

How Document Management Software Ensures Business Continuity

Posted by Alyssa Anderson on Jul 15, 2016 12:59:15 PM

Did you know, that approximately 65% of companies could not stay in business if they had to be closed for a week? Research shows that less than 5% of companies are truly prepared to endure setbacks in operation. What’s your plan if disaster strikes? Could your company recover? Whether fire, flood, or natural disaster, it’s important for organizations to have a disaster recovery strategy in place to achieve business continuity.  

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Topics: Compliance, Document Management Software, Mobile Document Management, Security, Cloud, Enterprise Content Management, Business Continuity

Why Document Management Software is the Best Strategy for a Digital Workplace

Posted by Alyssa Anderson on Jun 17, 2016 11:00:54 AM

According to Gartner research, a digital workplace advocates new, more effective ways of working with technology to raise employee morale, engagement and overall productivity. Having a document management strategy in place can maximize business efficiency, keeping a company competitive with the evolving trends of digital business.

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Topics: Document Management Software, Integration, Mobile Document Management, Security

The Benefits of Document Management Software for Human Resources

Posted by Alyssa Anderson on Apr 8, 2016 3:00:00 PM

Properly managing internal paperwork is critical for company success, which is why Human Resources is one of the most important areas of business. HR departments are the core of a company, handling business sensitive paperwork that is always subject to change. Managing the lifecycle of each employee that walks through the door is no easy task. If paperwork is damaged or lost, it can negatively impact employees, processes and business structure. 

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Topics: Web Forms, Document Management Software, Human Resources, Security, Enterprise Content Management

3 Reasons Your Company Needs Document Management Software

Posted by Alyssa Anderson on Apr 1, 2016 3:00:00 PM

Almost every business handles paperwork - from invoices, to forms, even contracts. As your business continues to grow, paperwork starts to pile up, slowing down the flow of business information and productivity. This in return, creates storage issues, increases costs and ineffective collaboration between workers. These are challenges that any business can face, especially in areas like human resources, accounting, or any other paper-reliant department. The solution is simple. Eliminate business inefficiencies in your organization today by implementing an easy to use digital storage method.

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Topics: Document Management Software, Collaboration, Mobile Document Management, Security, Productivity, Enterprise Content Management

4 Reasons to Ditch the File Cabinet for Improved Records Management

Posted by Lauren Ford on Jan 13, 2016 10:51:14 AM

Many organizations still rely on filing cabinets to store and protect their most sensitive workforce records. However, today’s office space is being used more resourcefully and bulky file cabinets pose more problems than real estate. From accessibility to productivity old storage methods like filing cabinets can drastically minimize an organization’s efficiency, time and cost savings. Are you looking to improve records management processes in your business? Start by ditching those filing cabinets for a digital solution.

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Topics: Paperless Office, Document Management Software, Efficiency, Collaboration, Security, Enterprise Content Management, Contract Management

Document Management Software: So Much More than Digital Storage

Posted by Lauren Ford on Dec 30, 2015 10:28:06 AM

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It's a challenge for companies to keep up with the paperwork and electronic files that are routed throughout an office every day. Since keeping things organized is critical for success, virtually any business could benefit from document management software. Truly any business! If your company handles invoices, forms, correspondence, emails, personnel documents, client files or any other type of data, then implementing document management software can allow your business to run more productively and efficiently.

Utilizing document management software is a great way to organize all of your paper and digital files in a central location, where everyone with the appropriate permissions, has easy access to managing critical business information. But contrary to its name, that’s not all that document management can do for an organization.

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Topics: Document Management Software, Digital Storage, Collaboration, Mobile Document Management, Security, Enterprise Content Management, Business Continuity

The Competitive Advantage of Compliance Part I. HIPAA

Posted by Lauren Ford on Nov 7, 2014 6:22:34 AM

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Increasingly more physician practices and medical organizations are moving forward with the electronic processing of patient health information (PHI) in order to stay competitive within the healthcare sector and abide by the Health Insurance Portability and Accountability Act (HIPAA). The Security Standards of HIPAA consist of complex regulations built to ensure the safeguarding of PHI. These regulations include secure access control to records, tracked document actions, the ability to block sensitive data and ensuring the entire staff is properly trained on digital information management procedures.

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Topics: Web Forms, Compliance, Document Management Software, Document Workflow, Healthcare, Security, Enterprise Content Management, Digital Signature, Capture

How Document Management Makes Your Business More Efficient Part II. Accounts Receivable

Posted by Lauren Ford on Sep 4, 2014 10:23:04 AM

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From a manufacturer’s perspective, accounts receivable begins with the arrival of a purchase order. The AR department then manually keys the purchase information into a data application and generates a packing slip to ensure the order is properly fulfilled. Also known as a pick ticket, the packing slip provides a list of all goods to be pulled from the warehouse shelves, helping the AR staff ensure that everything ordered is ready to ship.

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Topics: Accounting, Document Management Software, Document Workflow, Integration, Security, Enterprise Content Management, Capture