Getting Started with Document Management Software

Posted by Allison Kiely on Apr 4, 2018 8:30:00 AM

According to a AIIM, 92% of organizations say that removing paper from business processes is a constant objective, but still 20% of businesses claim that their paper consumption is actually increasing. If your company has not made the switch to a paperless office, it’s time to start. Document management software provides users the ability to digitize, organize, store, manage and track documents from a secure, centralized repository – making it a no brainer! Let’s explore 6 key features and functionalities to look for when choosing a document management solution.

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Topics: Document Management Software, Document Workflow, Security

Business Goals for Legal and Law Firms in 2018

Posted by Allison Kiely on Mar 27, 2018 5:41:35 PM

It’s a new year, which means implementing new business goals. So why not start by taking your document processes digital? According to AIIM, 74% of legal businesses still rely on a manual process to gather information, evidence, and documents required for discovery. The benefits of implementing an enterprise content management strategy go far beyond creating a paperless environment – it also improves security, simplifies eDiscovery, facilitates collaboration and so much more!

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Topics: Security, Contract Management, Legal Industry

The Paperless Alternative: Document Management Best Practices

Posted by Ashley M. Gonzalez on Nov 28, 2017 4:25:43 PM

As businesses move towards automated document management and begin to adopt software to remedy their paper-based problems, many will initially feel overwhelmed or discouraged. With many years of paper-based processes, businesses often feel that going against the grain may be too difficult of an undertaking. However, taking the first steps toward automated document management comes in many forms. Some of which can be easily implemented internally.

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Topics: Document Management Software, Document Workflow, Security, Education

Trends in Intelligent Data Sharing with Document Management

Posted by Lauren Ford on Aug 22, 2017 3:24:00 PM

When polling business owners on file sync and sharing technologies, nearly 20% of AIIM survey respondents cited a lack of understanding the benefits intelligent data sharing can bring to their organization. But what they need to know is that intelligent file sharing extends the reach of operational data beyond the walls of an organization to provide immediate data accessibility, reliability, and most importantly - security. In order to achieve these benefits, organizations will need a file system that is spearheaded through advanced document management software.  Let’s explore three trends in secure file sharing and how they are enabling organizations to create effective and collaborative content management policies.

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Topics: Document Management Software, Integration, Collaboration, Security

Ditch File Cabinets, Improve Productivity

Posted by Alyssa Anderson on Jul 25, 2017 3:15:00 PM

Many organizations still rely on filing cabinets to store and protect their most sensitive workplace records. However, today’s office space is being used more resourcefully, and bulky file cabinets pose more problems than real estate. From accessibility to productivity, old storage methods like filing cabinets can drastically minimize an organization’s efficiency, time and cost savings. Are you looking to improve records management processes in your business? Start by ditching those filing cabinets for a digital solution.

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Topics: Paperless Office, Document Management Software, Digital Storage, Efficiency, Document Workflow, Collaboration, Mobile Document Management, Security, Productivity, Enterprise Content Management

Solving Everyday Challenges With Digital ECM Transformations

Posted by Alyssa Anderson on Jun 12, 2017 3:15:00 PM

Documents, data, decisions, oh my! It’s no wonder why paper-driven processes are becoming increasingly overwhelming for businesses to manage. 47% of organizations admit the need to hold something physically remains the primary reason for continued paper usage. Yet the demand for paperless communications is rapidly increasing for 65% of those same survey respondents. That’s why a digital transformation could be the solution for you. Not only will a digital document strategy enhance the security of your files, but you will gain immediate access to documents, improving collaboration, and providing greater insight into everyday activities.

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Topics: Paperless Office, Document Management Software, Digital Storage, Efficiency, Automation, Document Workflow, Collaboration, Mobile Document Management, Customer Service, Security, Enterprise Content Management, Business Continuity, Capture

Business Process Management and the Power of Workflow On the Web

Posted by Lauren Ford on Jun 5, 2017 3:15:00 PM

Marketing Communications Manager at Square 9, Lauren Ford, participated in a guest blog post for a digital issue of The Imaging Channel. From effective marketing tools to a solutions-led sales approach, Ford discusses the power of workflow automation and how to use the power of the web to deliver visibility, data and direction to your business processes.

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Topics: Document Management Software, Document Workflow, Collaboration, Mobile Document Management, Security, Enterprise Content Management

3 Ways Law Firms Win with Capture Automation

Posted by Alyssa Anderson on May 15, 2017 4:41:49 PM

Arguably one of the most document-intensive industries, 74% of legal businesses still rely on a manual process to gather the information, evidence, and documents required for discovery. Managing hundreds of client letters, legal service agreements, and government filings monthly, law firms are among the best candidates for capture automation software. Although cautious to take processes digital - in fear of losing control over documentation and the data within - electronic capture solutions provide law firms with the ability to eliminate paper-based filing, while gaining immediate, firm-wide access to case files, facilitating the capture, search, and retrieval of critical client information.

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Topics: Paperless Office, Document Management Software, Collaboration, OCR, Security, Enterprise Content Management, Capture

ECM Integration: Information Chaos into Information Opportunity

Posted by Alyssa Anderson on Apr 7, 2017 3:15:00 PM

Organizations today are drowning in a sea of content and information. Having immediate access to operational data is not only expected, but it is required to run business efficiently. It’s important to find an Enterprise Content Management (ECM) system that can streamline the processing of documents and their content, through advanced integration capabilities.

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Topics: Document Management Software, Efficiency, Integration, Collaboration, End User Experience, Security, Enterprise Content Management

Developing an ECM Strategy like a Kickball Game

Posted by Alyssa Anderson on Aug 12, 2016 3:52:20 PM

This summer, Square 9® Softworks sponsored its first WAKA kickball team, the Elm City League Shredders. I was hesitant to join at first because like many people, I haven’t played a game of kickball since elementary school. But I quickly found that the rules were simple, straightforward and the game overall was easy to learn.

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Topics: Compliance, Document Management Software, Document Workflow, Collaboration, Security, Enterprise Content Management, Capture